Midtown Prefunction Space

Located directly outside the Midtown Ballroom, the Midtown Prefunction Space provides a flexible area for catering, poster sessions, vendor tables, or small receptions. The Midtown Prefunction Space is available for reservation only when booked in conjunction with the Midtown Ballroom.

Floor Level
1
Location
Exhibition Hall

Capacities

Pricing

View Equipment and Services Rates

In most cases, Registered Student Organizations and GT Departments may use the Exhibition Hall spaces at no charge. Room charges will apply to RSO and GT Departments on two occasions:

  1. RSO and GT Departments who are charging admission or collecting fees (to attendees or vendors) for an event. Events for the sole purpose of fundraising for the RSO are included; or
  2. RSO and GT Departments who are co-sponsoring with an off-campus organization. RSO who are directly affiliated with an off-campus organization are excluded if the event/meeting directly relates to the mission of the RSO.

Reservations

Who Can Reserve This Space?
External Clients
GT Departments/Colleges
Registered Student Organizations
What are the Booking Rules in GT Events?
The Midtown Prefunction space is not available for direct booking in GT Events, but can be added to a Midtown reservation by the Event Services team.

Specifications

Space Type

Parking

Student Center Deck

This visitor deck entrance is located off of Ferst Drive. The hourly rate is $2 and must be paid by card as you exit. 

Parking Area: Visitor Area 3
Parking Number: W02 Deck
Student Center Lot

This visitor lot entrance is located off of Ferst Drive. The hourly rate is $2 and must be paid when you park by either the Park Mobile application (ParkMobile App Zone 8631), or by the pay station located by the Smithgall building entrance. 

Parking Area: Visitor Area 2
Parking Number: W02 Deck
Parking Zones

Gallery

Invoicing, Payments & Refunds

Invoicing - Registered Student Organizations & GT Departments

GT affiliates will receive a finalized invoice for their event after the event concludes. The Event Services team generates and sends invoices bi-weekly and GT affiliates are responsible for submitting payment 30 days after the invoice is received.

Invoicing - External Clients

Events for external clients will not be confirmed until payment in full is received. If payment is not received two (2) weeks prior to the event, the event is cancelled and the external client forfeits the $150 deposit.

Payment Methods

Our Event Services team accepts payment in the form of Departmental Workday Tag Number, Credit Card, Business or Certified Check, and Money Order. We are not able to accept personal check. 

To pay by a Departmental Worktag Number, please include the appropriate account information when making your reservation request in GT Events. Alternatively, you may send this information via email when the Event Services team sends the final invoice. 

To pay by Credit Card, follow the instructions below:

  • For events at the Student Center, Exhibition Hall, Offsite Equipment Rentals, or Activations navigate to this online payment site.
  • For events at the Historic Academy of Medicine, navigate to this online payment site.
  • Ensure the option "Pay an invoice" is selected and enter your invoice number (located on the attached invoice) and the last name of the contact person on your invoice and select "Search".
  • If you are an external client pre-paying for an event, ensure the option "Make a deposit for a future event" is selected and enter your Reservation number under "Reservation ID" and the last name of the contact person on your reservation and select "Search".
  • Once your invoice populates, select "Complete Payment" at the bottom of the screen and you will be redirected to the Georgia Tech epay website to complete payment. If you have any issues, please reach out to our team at EventServices@stucen.gatech.edu for assistance. 

To pay by Business or Certified Check, or Money Order, you can either mail it to the address below or you may drop it off in person at the the Event Services Suite located on the 3rd fl. of the John Lewis Student Center and Stamps Commons (Suite #3142). Please include the invoice or reservation number on the check. 

Georgia Tech Student and Campus Event Centers

Attn: Dynecia Clark

351 Ferst Dr. NW

Atlanta, GA 30332

Refunds

Payments in the form of credit cards or money orders shall be refunded, when applicable, within seven business days. Business and Certified check refund requests can take up to six weeks.

Exhibition Hall Equipment and Services

Meeting Space Equipment

EquipmentRegistered Student OrganizationsGT DepartmentsOff-Campus Organizations
Dry Erase Board (Includes markers and eraser)No ChargeNo ChargeNo Charge
Aluminum Easel (5' tall, displays artwork 12" to 24" wide)No Charge$5 (No Charge for First Easel)$15
Flipchart (Includes 1 stand, 1 pack of flip-chart paper$5$10$20
Popcorn Machine (Includes 2 bags of popcorn kernels - each contains about 35 servings & serving bags)$25$50$60
Extra Bag of Kernels$5$5$7
StanchionsNo ChargeNo ChargeNo Charge
Pipe & Drape Kit (priced per kit) - Includes 2 Uprights, 2 Bases, 1 Crossbar & Black-Colored Polyester Drapes. Covers 8' wide x 8' tall or 8' wide x 10' tall.$15$20$30
Directional arrow signsNo ChargeNo ChargeNo Charge
Standing Insert SignsNo ChargeNo ChargeNo Charge
Suction Cup Sign HolderNo ChargeNo ChargeNo Charge

Audio Visual Equipment

EquipmentRegistered Student OrganizationsGT DepartmentsOff-Campus Organizations
Midtown Podium (Includes microphone) Note, the cost of the standard lectern in Midtown is included in the price of the projector/sound system. Additional cost is for adding a stage podium.$20$40$60
Audio Wedge Monitors (max 2)$25$50$100
Built-In TV Display - Small Meeting RoomsNo Charge$35$55
Concert Sound System$50$100$200
DVD PlayerNo Charge$5$10
Confidence Monitor (screen that faces the presenter on stage in Midtown to display presentation)$10$25$50
Karaoke Machine (Includes 2 wireless microphones with keypads to control menu and song selections, over 5,000 built-in songs)$30$50$70
Microphones - Wireless$10$30$40
Microphones - Wireless (Lavalier)$10$30$40
Passport Sound - Mini (1 Channel Amplifier)$10$20$30
Passport Sound - Mobile System$20$40$60
Piano - Upright No Charge$25$75
Piano - Grand - Available in Midtown only$25$50$100
Projector Sound System - Large Meeting RoomsNo Charge$35$55
Projector/Sound System - MidtownNo Charge$65$150
Laptop with Presentation Slide Advancer$25$60$120
Presentation Slide Advancer/Laser Pointer (Wireless)$5$10$15
Internet Access (Codes Set Up by Event Services)EduroamEduroamFree Guest WiFi with Limited Bandwidth or  Premium Guest WiFi: $4 per Code

Furniture

EquipmentRegistered Student OrganizationsGT DepartmentsOff-Campus Organizations
Single Stage (1 Piece - 8'L x 6'W) - Available in Midtown onlyNo Charge$20$30
Small Stage (4 Pieces - 16' L x 12' W) - Available in Midtown onlyNo Charge$30$60
Medium Stage (6 Pieces - 24 ‘ L x 12’ W') - Available in Midtown onlyNo Charge$60$120
Large Stage (8 Pieces - 32' L x 12' W) - Available in Midtown onlyNo Charge$80$240
ChairsNo Chargeno chargeno charge
Table - 5 ft. Banquet Round FoldingNo Chargeno chargeno charge
Table - High BoyNo Chargeno chargeno charge
Table - 5 ft. Laminate RectangleNo Chargeno chargeno charge
Table - 6 ft. Rectangle FoldingNo Chargeno chargeno charge
Table - Seminar FoldingNo Chargeno chargeno charge

Staffing and Services

ServiceRegistered Student OrganizationsGT DepartmentsOff-Campus Organizations
Extended Building Hours (Outside of 7a - 11p) - Includes Guest Services Manager. Must be requested at least four weeks in advance and is subject to staffing availability.$50/hour$50/hour$50/hour
Audiovisual Technician (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.$20/hour$25/hour$30/hour
Guest Services Manager (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event.$20/hour$25/hour$30/hour
Custodial Services (Per Person). 2 hour minimum charge. Must be requested at least 2 weeks in advance of the event. Charges may also incur for excessive cleaning post-event.$20/hour$25/hour$30/hour
Reduced Setup Window. Applicable when the minimum setup time is reduced and/or when multiple setup changes are needed during an event.$75/hour$75/hour$75/hour
Overnight Storage$250 Per Day$300 Per Day$500 Per Day